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Many business owners ask me this question:
“In my company, we do hundreds, sometimes thousands of things. How do I know what should be documented as an SOP and what shouldn’t?”
It’s a valid question. When everything feels important, deciding what deserves a standard operating procedure can feel overwhelming.
So, here’s a simple framework you can follow.
👉 If you or your team does any task more than once, it’s recommended to document it as an SOP.
Yes, it’s that simple. Repetition is the key factor.
If a task is being repeated whether daily, weekly, or even monthly, it’s worth standardizing it.
But hold on.
That doesn’t mean you start documenting every single thing today.
Here’s how to approach it with priority and clarity:
Start with the most important work in your company.
Think about the work that directly impacts your revenue, customer satisfaction, or team efficiency.
Document those critical processes first as SOPs.
Once those are done, move on to the smaller, supporting tasks.
These could be follow-up routines, daily check-ins, or recurring admin tasks.
So, start with what matters most, then expand.
Action Step for Today
👉 Identify 3 to 5 tasks that you or your team does more than once and document them as SOPs.
Thank you Very much
Srinivas Vakati
P.S. Picture a business that runs smoothly without your constant input. if you want it, I recommend you to jump on a discovery call with me and you’ll see how scalable systems can make it happen. You can book it from here: https://bookme.name/srinivasvakati